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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, Latex or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 10-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

We publish original research articles, reviews and short scientific communications on applied sciences and engineering topics, to inform current research, policy and practice in all areas of common interest to social scientists, engineers, and policy makers.

Journal of Applied Science and Engineering A (JASE-A) covers all applied and fundamental aspects of mathematics, chemistry, physics, and engineering. It has three sections: "Mathematics and Computational science", "Chemical technology and Engineering" and "Physics and Environmental science".

In order to be fair to all submissions, Editorial Board cannot consider in queries about the  appropriateness of a manuscript that is submitted by e-mail outside the formal submission system.

The Editorial Board consists of experts in the natural sciences, engineering and an Editor-in-Chief. 

All research manuscripts received by the JASE-A undergo a full peer review process. The Editor-in-Chief of JASE-A is responsible for deciding which of the submitted articles will be published in the journal.

This journal uses a double-blinded review process, which means that both the identity of the reviewer and the author are hidden from the reviewers throughout the review process and vice versa. All submitted manuscripts undergo intensive peer review in consultation with members of the journal’s editorial board and independent external reviewers (usually 2-3 reviewers).

Papers must be in English and must not have been published elsewhere. Authors must agree not to submit the same material to another journal for publication. It is in the author's interest to ensure accurate and consistent presentation to avoid delays in publication.


Authors who wish to use figures, tables, or text passages that have been published elsewhere must obtain permission from the copyright holder(s) for both print and online formats and provide proof that such permission has been granted when submitting their articles. Material submitted without such proof will be assumed to originate with the authors.

Reviewers are asked to evaluate a manuscript according to the following criteria:

  • Relevance to the aim and scope of the journal
  • Originality, novelty and applicability
  • Scientific approach
  • Relative importance
  • Appropriateness of methodology, analysis, and interpretation
  • Adequacy of figures, tables, and references
  • English presentation and scientific writing
  • Discussion and conclusions relevant to outcome and content of manuscript

All manuscripts will be reviewed within a reasonable period of time and the decision will be made by the Editor-in-Chief of the journal based on all peer reviewers’ comments.

Types of papers

The journal publishes several types of manuscripts:

  • Research articles reporting original and previously unpublished research
  • Short scientific communications reporting important preliminary results
  • Review articles a critically assessing and summarizing existing data and areas of research 

All papers – except editorials, letters to the Editor – are peer-reviewed by at least two experts.

Research articles

This is the most common form of journal manuscript, publishing full reports of research data. The research article format is suitable for many different fields and different types of studies. It includes abstract, introduction, methods, results and discussion sections.

Short scientific communications

These papers publish short reports of data from research articles that editors believe will be of interest to many researchers and are likely to stimulate further research in the field. Because they are relatively short the format is suitable for researchers whose results are time sensitive (example e.g., in highly competitive or rapidly-changing disciplines). This format often has strict length limitation, so some experimental details may not be published until the authors write a full Research article manuscript.

Review Articles

Review articles provide a comprehensive summary of research on a particular topic, as well as an outlook on the state and development of the field. They are often written by leading scholars in a particular field at the invitation of a journal’s editor. Reviews are widely read (for example, by researchers seeking a comprehensive introduction to a field) and frequently cited. Reviews typically cite about 100 primary research articles.

Manuscript Submission

Submission of an article implies that the work described has not yet been published (except in the form of an abstract, a published paper or an academic paper). The submitting author must ensure that all eligible co-authors have been included in the author list and that they have all read and approved the submitted version of the manuscript. The manuscript may not be published in English or any other language, including electronically, in the same form without the written consent of the copyright holder.

Online Submission

Please follow the “Submit manuscript” ( hyperlink and upload manuscript files following the on–screen instructions.

Source Files

Please ensure that you provide all relevant editable source files with each submission and revision. Failing to submit a complete set of editable source files will result in your article not being considered for review. Please always submit your manuscript text in common word processing formats such as .docx or LaTeX (with all figures in eps or tiff format).

Title Page

  • Title: The title should be concise, informative, and describe the subject topic of the manuscript in terms that can be understood by a wide readership. Non-standard acronyms or abbreviations should be avoided. The title should be in sentence case, bold and centered (14pt, Bold).
  • Authors: includes the names of all authors and their full postal and e-mail addresses. The author names are capitalized each word, 10 points, and centered below the title.
  • Author affiliation: Affiliated institutions must be listed directly under the authors’ names. Include department, institution, and full address for each author. Multiple affiliations should be indicated with superscript Arabic numbers, and each should begin on a new line. (10pt, capitalized each word)
  • Corresponding author: name, full address, telephone number, and e-mail address of the author to whom correspondence and proofs should be sent. The name of the corresponding author should be marked with an asterisk (*). The mailing and e-mail addresses will be appeared in the printed edition and online.

For authors who are (temporarily) not affiliated, we collect only their place of residence and country but not their e-mail address unless specifically requested.


The abstract should be written in Times New Roman 9pt, fully justified and should not include references, figures, or tables. In the abstract, you should briefly state the purpose of the research, the main results and the main conclusions. Please prepare an abstract of approximately 150 to 250 words.


 Provide a maximum of 8 keywords immediately following the summary. Use American spelling and avoid general and plural terms as well as multiple words (e.g., avoid 'and', 'of'). These keywords will be used for indexing. The keywords are written in Times New Roman 9pt. Please do not coincide keywords with article title.

Text Formatting

  • Use a normal, plain font (e.g., 10-points, Times Roman) for the text.
  • Use italics for emphasis.
  • Use the automatic page numbering feature to number the pages.
  • Do not use field functions.
  • Use tab stops or other commands for indents, not the space bar.
  • Please submit mathematical equations as editable text, not images. Use the equation editor or MathType for equations. Number all equations that need to be displayed separately from the text consecutively (if referred to explicitly in the text).

Please download the template file from the homepage of JASE-A (URL:


Please use the decimal system for headings with no more than three levels. Divide your article into clearly defined and numbered sections. Subsections should be numbered 1.1 (then 1.1.1, 1.1.2, ...), 1.2, etc. (the abstract is not included in the section numbering). Use this numbering also for internal cross-references: Do not simply refer to 'the text'. Each subsection can be given a brief heading. Each heading should be on a separate line. First level headings are in sentence case and bold, 10 points, and aligned to the left.

Manuscript organization

The text should be at least 12pt spaced and page numbered to facilitate the review process and should be organized as follows:

  • Abstract
  • Introduction
  • Materials and methods, including if appropriate an area description, quality assurances etc.
  • Results & Discussion
  • Conclusions
  • Funding
  • Acknowledgements (if appropriate)
  • References
  • Tables
  • Figure Captions


All manuscripts must be clearly written in English (American or British usage is accepted, but not a mixture thereof).

Non-English speaking authors who do not have a good command of scientific English are requested to contact someone whose native language is English or engage a professional language editing service before submission.

Important NOTE: Manuscripts may be rejected by the Editorial Board without review if they exhibit poor English or are unsuitable for the journal because they do not achieve an acceptable level of quality, are outside the scientific aims and scope of the journal or contain evidence of scientific fraud.


Each author must individually declare all sources of funding received for the research submitted to the journal. This information includes the name of granting agencies, grant numbers, and a description of each funder’s role.


Acknowledgments for individuals and others.


References must be numbered as they appear in the manuscript ([1], [2,3], [4-8] etc.) and should appear in numerical order in the reference section. The list of references should include only papers that are cited in the text and that have been published or accepted for publication. Personal communications and unpublished work should be mentioned only in the text. References should be compiled at the end of the article in the order of citation in the text, not in alphabetical order. References must contain sufficient information to allow a reader to find the referenced publication. With electronic linking of references to the publications themselves now possible, consistent styling of references is especially important. The required format for references is as follows. At least 8 references should be cited.

How to display a DOI

When displaying DOIs, it’s important to follow these display guidelines. Crossref DOIs ( should:

  • always be displayed as a full URL link in the form
  • not be preceded by doi: or DOI:
  • not use dx in the domain name part of DOI links
  • and we recommend HTTPS (rather than HTTP).

Journal Article:  Author, article title, journal title, volume number, year (unless given after author’s name), page numbers or article number, (9 points)

  1. Xie and M. Mirmehdi, RAGS: Region-aided geometric snake, IEEE Transactions on Image Processing, 13 (2004), pp. 640-652.
  2. De Menech, Modeling of droplet breakup in a microfluidic t-shaped junction with a phase-field model, Physical Review E, 73 (2006), 031505.

Conference Article: Author, article title, journal title, volume number, year (unless given after author’s name), page numbers or article number, DOI. (9 points)

  1. Gil and P. Radeva, Curvature vector flow to assure convergent deformable models for shape modeling, Lecture Notes in Computer Science, Springer Verlag, Proceedings of EMMCVPR, Lisbon, Portugal, 2003.
  2. M. Clarke, E.A. Emerson, Design and synthesis of synchronization skeletons using branching time temporal logic, in: D. Kozen (Eds.), Workshop on Logics of Programs, Lecture Notes in Computer Science, 131, Springer, Berlin, Heidelberg, (1981), pp. 52–71.

Books: Author, chapter title if applicable, “in” book title, abbreviated series title (if indicated), series volume (if indicated), editor(s), publisher, city, state (in most cases), year, page numbers if chapter title is given, doi.

  1. Aubert and P. Kornprobst, Mathematical problems in image processing, Applied Mathematical Sciences 147, Springer Verlag, New York, 2002.
  2. Constantin, C. Foias, B. Nicolaenko, and R. Teman, Integral manifolds and inertial manifolds, Applied Mathematical Sciences, 70, Springer-Verlag, New York, 1989.
  3. Hautus, The formal Laplace transform for smooth linear systems, in Mathematical Systems Theory, Lecture Notes in Econ. and Math. Systems 131, G. Marchesini and S. K.Mitter, eds., Springer, New York, (1975), pp. 29–47.

Theses: Author, title, “Ph.D. thesis” (or other wording as supplied), university, location, year

  1. L. Pego, Viscosities and linearized stability for shock profiles, Ph.D. thesis, University of California, Berkeley, CA, 1972.

Unpublished Works: Reports, Preprints, Manuscripts

Author, title, report or preprint number (if applicable), university or other institution, location, year

  1. B. Smith, High resolution schemes, Technical report 92-00, Institute for Computer Applications in Science and Engineering, Hampton, VA, 1992.
  2. L.Tseng, Compactly supported wavelets, preprint, University of Pennsylvania, Philadelphia, 1992.
  3. K. Arnold, Iterative Methods in Numerical Analysis, Preprint MIT425-890, Massachusetts Institute of Technology, Cambridge, MA, 1996.

Available Online Only

  1. M. Page, A Brief citation guide for internet sources in history and the humanities, libweb/employee/citguide.htm (19 March 1996).

Available in Print and Online

  1. Womble, D. Greenberg, S. Wheat, and R. Riesen, Beyond core: Making parallel computer I/O practical, in Proceedings of the 1993 DAGS/PC Symposium, Hanover, NH, June 1993, Dartmouth Institute for Advanced Graduate Studies, 56–63; also available online from dewombl/paralleldags93.html.
  2. Anderson, Z. Bai, C. Bischof, J. Demmel, J. Dongarra, J. D. Croz, A. Green-baum, S. Hammarling, A. McKenney, S. Ostrouchov, and D. Sorensen, LAPACK User’s Guide, SIAM, Philadelphia, PA, 2nd ed., 1994; also available online from

Foreign Language Materials: Used when the publication is originally written in non-Latin scripts (Chinese, Arabic, Russian, etc.) reference provides transliterated title and written in Latin-based scripts (French, Spanish, German, etc.) do not translate names. Provide a translation of the title in square brackets.

  1. Krenke, and V. G. Khodakov, O svyasi povercknostnogo tayaniya lednikov s temperaturoy vozdukha [On the relationship between melt of glaciers and air temperature], Materialy Glyatsiologicheskikh Issledovaniy [Data of Glaciological Studies], 12, (1966), pp. 153–163. [In Russian]

Always use the standard abbreviation of a journal’s name according to the ISSN List of Title Word Abbreviations, see ISSN LTWA

Tables and figures

  • Figures and tables should be centered. Both figure and table captions should be written in Times New Roman and numbered consecutively with Arabic numbers. Examples are as follows:
  • All tables should be numbered with Arabic numerals.
  • Tables should always be cited in the text in consecutive numerical order.
  • For each table, please provide a table caption (title) explaining the components of the table. It is always placed above the table, centered if shorter than one line, beginning with a paragraph indent if longer.
  • Both figure and table captions should be Times New Roman, and enumerated using Arabic numbers. Caption begins with Table (in bold) followed by a number and with period. The caption text is 9-point body. The caption ends with a period. The table text is 9-point body.
  • Identify previously published material by indicating the original source in the form of a reference at the end of the table caption.
  • Footnotes to tables should be identified by superscript lower-case letters (or asterisks for significance values and other statistical data) and included beneath the table body.
  • Caption begins with Figure (in bold) followed by a number and with period. The caption text is 9-point body. The caption ends with a period. It is always located under the figure, centered if shorter than one line, beginning with a paragraph indent if longer. A figure may have parts (a), (b). All figures in one paper should be treated alike, however, and normally the author’s arrangement should be respected. A caption is not required.
  • Figures are cited with abbreviations, e.g., Fig. 3.
  • In-text citations to multipart figures appear as, e.g., Fig. 3(a).
  • Change citations such as “in the diagram below” to, e.g., in Fig. 3.

Artwork and Illustrations Guidelines

Electronic Figure Submission

  • Supply all figures electronically.
  • Indicate what graphics program was used to create the artwork.
  • For vector graphics, the preferred format is EPS; for halftones, please use TIFF format. MSOffice files are also acceptable.
  • Vector graphics containing fonts must have the fonts embedded in the files.

Line Art

  • Definition: Black and white graphic without shading.
  • Do not use faint lines and/or lettering and verify that all lines and lettering within the figures are legible at the final size.
  • All lines should be at least 0.1 mm (0.3pt) wide.
  • Scanned line drawings and line drawings in bitmap format should have a minimum resolution of 300 dpi.
  • Vector graphics containing fonts must have the fonts embedded in the files.

 Color Art

  • Color images free for online publication.
  • If black and white will be shown in the print version, make sure that the main information will still be visible. Many colors become indistinguishable when converted to black and white. A simple way to check this is to make a xerographic copy to see if the necessary distinctions between the different colors are still visible.
  • If the figures are printed in black and white, do not refer to color in the captions.
  • Color illustrations should be submitted as RGB (8 bits per channel).

Ethical Responsibilities of Authors

This journal is committed to upholding the integrity of the scientific record. As a member of the Committee on Publication Ethics (COPE) the journal will follow the COPE guidelines on how to deal with potential acts of misconduct.

Authors should refrain from misrepresenting research results which could damage confidence in the journal, the professionalism of scientific authorship, and ultimately the entire scientific endeavor. Maintaining the integrity of the research and its presentation is supported by following the rules of good scientific practice, which include:

The manuscript should not be submitted to more than one journal for simultaneous consideration. The submitted work should be original and should not have been published in any other form or language (partially or in full), unless the new work concerns an expansion of previous work. (Please provide transparency on the re-use of material to avoid the concerns about text-recycling (‘self-plagiarism’).

A single study should not be split into multiple parts to increase the number of submissions, and submitted to various journals or to one journal over time (i.e. ‘salami-slicing/publishing’).

Concurrent or secondary publication is sometimes justifiable, provided certain conditions are met. Examples include: translations or a manuscript that is intended for a different group of readers.

Results should be presented clearly, honestly, and without fabrication, falsification or inappropriate data manipulation (including image based manipulation). Authors should adhere to discipline-specific rules for acquiring, selecting and processing data.

No data, text, or theories by others are presented as if they were the author’s own (‘plagiarism’). Proper acknowledgements to other works must be given (this includes material that is closely copied (near verbatim), summarized and/or paraphrased), quotation marks (to indicate words taken from another source) are used for verbatim copying of material, and permissions secured for material that is copyrighted.


Section default policy

Privacy Statement

Mongolia Journals Online (MongoliaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, MongoliaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to MongoliaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called In using this plugin we are not collecting, controlling or processing the data. More details on the privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)