Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

MANUSCRIPTS SUBMISSION GUIDELINES FOR THE PROCEEDINGS OF THE INSTITUTE OF BIOLOGY, INSTITUTE OF BIOLOGY, MONGOLIAN ACADEMY OF SCIENCES

ONE. GENERAL REQUIREMENTS FOR MANUSCRIPTS

1.1. Manuscripts for the Proceedings of the Institute of Biology should be organized as follows: Title, Author(s), Affiliation(s), The email address of the corresponding author, Abstract, Keywords, Introduction, Materials and Methods, Results, Discussion, Conclusion, Acknowledgements, and References.   

1.2. Manuscripts for the Proceedings of the Institute of Biology are required to take a part in contributing for solving biological field issues, and which gained certain results on their main focused topics.

1.3.  Manuscripts must be submitted in Mongolian and English.

1.4.  Page size should be (A4) portrait 29.7 х 21.0 cm maximum 6 papers and 2 columns (column width 7.62 cm, column spacing 0.75 cm). The submission file must be in “Microsoft Word” file format. Manuscript texts must be typed in “Times New Roman”, 12 pt. Don’t use “Header”, “Footer”, “Footnote”, and “Page numbers”. Page size must be following 2 formats:

  •  First page’s margins should be top 4.44 cm; bottom 4.44 cm; left 2.50 cm, right 2.50 cm;
  •  Margin of remaining pages except first page should be top 3.17 cm; bottom 3.17 cm; left 2.50 cm, right 2.50 cm.

1.5.  Use SI units. Don’t use blank space, dot, and comma when writing SI units such as cm, mm, g and etc. However, there must be space between numbers and units (3 cm). When write units such as cm, mm, g, don’t use blank space, dot, and comma. Нэгжийн олон улсын систем (SI) ашиглана. Use percentage (%) in tables and figures. There must be no space between numbers and percentage (100%). Write species names in italics. Numbers from one to ten must be written by words and numbers 11 and more must be written by numbers. It does not work following cases: (a) when sentence starts with numbers, (b) when numbers have units (5 kg). Thousand, millions should be written without any dots or comma, only use space (10 000; 5 000₮)

TWO. GENERAL REQUIREMENTS AND MANUSCRIPT ORGANIZATIONS

2.1.  Title: Title should be specific, informative, and concise. It should be written “Times New Roman” 12 pt, Bold, and centered. Use sentence case, which capitalize only the first letter of the word, remaining words should be lower case (This is written in sentence case). As for spacing “Space before: 6 pt., Line spacing: single”. If there is subtitle, write it in “Times New Roman”, 11 pt, and “Italic”.    

2.2.  Authors: Names of all authors should be placed above the title, written in “Times New Roman”, 10 pt, centered, and “line spacing: 1.0 lines, spacing before 0 pt, spacing after 0 pt”. Names of all authors should be written by full names including surname and given name. Author’s affiliation should be numbered 1,2,3… above the names with superscript letters. The corresponding author should be marked with asterisk (*). The affiliated institutions are to be listed directly below the names of the authors. Authors who work in same affiliation should be marked same numbers.

Examples of writing authors:

  •  Writing in Mongolian (First name Last name): Баяртунгалаг Батсайхан1,*, Дашцэрэн Авирмэд1, Сономдагва Чонохүү2
  •  Writing in English (First name Last name) Bayartungalag Batsaikhan1,*, Dashtseren Avirmed1, Sonomdagva Chonokhuu2.

2.3.  Author affiliation: Affiliated institutions should not be abbreviated. It should be listed directly below the names of authors without space. Write it in “Times New Roman”, 10 pt, align left, “line spacing single”, and “italic” in one column. Include department, institution, aimags, city, and country name.

2.4.  Corresponding author: E-mail address of the author to whom correspondence should be written “Times New Roman”,10 pt, “italic”, align left, without underline and “line spacing 1.0 lines”, “spacing after 0 pt”.

2.5.  Abstract: Abstract should state briefly the purpose of the research, goal, methods, principal results, and major conclusions. A concise and informative abstract is required. Please provide it within 15-20 rows, “Times New Roman”, 10 pt, justified, and “line spacing single”.

2.6.  Keywords: Immediately after the abstract, provide maximum 5 keywords which identify most important subjects of the manuscripts. It should be singular, noun, “Times New Roman”, 10 pt, “line spacing single”, мөр хоорондын дээд, доод зай single, and “Italic”.

2.7.  Introduction: The introduction should provide the necessary background information of study allow readers to understand purpose and significance of the study, define problem addressed and why it is important, brief review of its previous studies, and aim of the work. Introduction should be 10% of the manuscript.  

2.8. Materials and methods: Materials and methods should provide details to allow others to fully replicate you study. It should contain materials of the study, places, timing, equipment and procedures. If the study using the previously published method, it does not have to be in detail. However, if this method is modified in certain way, it has to be mentioned and cite reference. This section should be 20% of the manuscript.  

2.9. Results: Results provide figure, graphic, tables, diagrams with cohesive description. All figures and tables should not be exceeded 8. Avoid using additional materials such as secondary figures, tables, photos, and too big tables. Figures, tables, diagrams and their descriptions should be sent separately. Use “Times New Roman”, 10 pt.

  1. Photographs, hand drawings, and tables can be either colored or black and white. Resolution image must be 300 dpi. Scanned sketch and photos should be 300 dpi and JPEG. Every figure should have its description, which all descriptions need to be combined and sent separately in “Microsoft Word”. Figures require a label (e.g., Figure 1.)
  2. Tables should be made “Table” command of “Microsoft Word”. Tables require a label (e.g., Table 1).
  3. Equation should be made with “Equation” command of “Microsoft Word” and mathematical numbering 10 pt, center text. Equations require a label (e.g., Equation 1)
  4. Define abbreviation on first appearance in the text and its abbreviation should be in parenthesis. For example: Mongolian Academy of Sciences (MAS). Not M.A.S.

2.10. Discussion: Discussion should provide explanation, interpretation, analyzes of results. It should focus on explaining and evaluating what found on study and comparing how it relates or differ from other studies. It should provide pre-conclusion, and identifies gap for future research. This section should be 30% of manuscript.

2.11.  Conclusion: Conclusion should be concise and clear which summarize results.  

2.12.  Acknowledgements: Please acknowledge person who contributed to the study including individual, organization, researcher, teacher, funding sources (project name, number). Only use official words for acknowledging and avoid extravagance.

THREE. GENEREAL REQUIREMENTS OF REFERENCES AND MAKING CITATION FOR MANUSCRIPTS

3.1. In order to make citation use “REFERENCES” as a title with “Times New Roman”, 11 pt written below “Acknowledgements”. Please ensure that every reference cited in the text is also present in the reference list.

3.2.  Citation numbers should start from the beginning of manuscripts in square brackets [1]. Commas and dots should be written after citation brackets. 

3.3.  References should be listed and numbered in the order that they appear in the text.

3.4. Use programs such as Zotero, Mendeleev and make citations according to IEEE (Institute for Electrical and Electronics Engineers.

3.5.  If number of authors from the cited books, research paper, review papers are within five, write all names of authors. If it exceeds five, write only first author and others names should be written et al.

FOUR. OTHERS

4.1.  Informative science manuscripts can be submitted without conclusion.

4.2.  All Manuscripts, information should be submitted to editorial board of journal.  

4.3.  Manuscripts should be written in organized well written without misspelling and grammatical error. It is required include all cited scientific studies in references section.

FIVE. RECEIVING MANUSCRIPTS

5.1.  Submission announcement would be openly announced. The manuscripts should be submitted only through e-mail (pibio@mas.ac.mn).

5.2.  The manuscript which completes all the requirements of guideline of submission and submitted before deadline would be received. 

5.3.  In order to improve quality of manuscripts, it is available to be peer reviewed.

Editorial board of the Journal of Institute of Biology, MAS:

Address: Peace Avenue-54b, Bayanzurkh district, Ulaanbaatar-13330,

E-mail:pibio@mas.ac.mn
Contact numbers: (976-11) 451781, 453088

Articles

Section default policy

Copyright Notice

Copyright on any research materials in the Proceedings of the Institute of Biology is retained by the author(s).

The authors grant the Proceedings of the Institute of Biology license to publish the article and identify itself as the original publisher.

CC-BY-NC
Articles in the Proceedings of the Institute of Biology are Open Access articles published under a Creative Commons Attribution-NonCommercial 4.0 International License - CC BY NC.

This license permits use, distribution and reproduction, "noncommercial" in any medium, provided the original work is properly cited.

Privacy Statement

Mongolia Journals Online (MongoliaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, MongoliaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to MongoliaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)